ORGANIZATION AND ADMINISTRATION
The name of the organization shall be the Montana Home Guard
a. The Montana Home Guard is organized exclusively to provide organized and volunteer resources to local communities, Sheriffs, and the Governor to assist in dealing with civil emergencies in Montana.
a. Membership shall be open to any resident of Montana between the ages of 18 and 70 years of age.
b. Membership in the Home Guard does not, in itself, constitute an exemption from the registration and conscription provisions of the armed forces of the United States.
c. A person presently serving in the armed forces of the U.S. or any active reserve component is ineligible for membership in the Montana Home Guard.
d. This regulation provides for immediate discharge or retirement of Montana Home Guard members who have been appointed, inducted, enlisted, ordered, or called in the armed forces of the U.S. or a reserve component thereof.
e. This restriction in no way affects benefits and privileges afforded a member by virtue of other qualifications. For example, a soldier can continue to use benefits earned as a result of retirement from active duty, to include wear of the uniform on appropriate occasions.
f. Membership does not entitle members to wear their Montana Home Guard uniforms unless attending a Montana Home Guard drill; Montana Home Guard sanctioned functions; Montana Home Guard missions directed by the Montana Home Guard Board of Directors.
1-4. Statutory Authority.
The current authority given for creating the Montana Home Guard, extends from
a. The U.S. Code, Title 10, Subtitle A, part 1, Chapter 13, Section 311
b. Montana Code Annotated 2009, 10-1-103, part 2
1-5 Board of Directors
a. Board Role, Size, Compensation.
The Board is responsible for overall policy and direction of the Montana Home Guard, and delegates responsibility for day-to-day operations to the Battalion Commanders. The Board shall have up to 11 and not fewer than 4 members. The board receives no compensation other than reasonable expenses.
b. Meetings. The Board shall meet at least once per year, at an agreed upon time and place.
c. Board Elections. Election of any new Board members will occur when there is a vacancy or a need for an additional Board member.
d. Quorum. A quorum must be attended by at least 3 of the Board members before business can be transacted or motions made or passed.
e. Notice. An official Board meeting requires that each Board member have written notice two weeks in advance.
f. Officers and Duties. There shall be four officers of the Board consisting of a President, Vice President, Secretary and Treasurer. Their duties are as follows:
The President shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice-President, Secretary and Treasurer.
The Vice-President will chair committees on special subjects as designated by the board.
The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board members, and assuring that corporate records are maintained.
The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public.
g. Vacancies. When a vacancy on the Board exists, nominations for new Board members may be received from present Board members by the Secretary two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member’s term.
h.: Resignation, Termination and Absences. Resignation from the Board must be in writing and received by the Secretary. A Board member shall be dropped for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.
i. Special Meetings. Special meetings of the Board shall be called upon the request of the Chair or one-third of the Board. Notices of special meetings shall be sent out by the Secretary to each Board member postmarked two weeks in advance.
a. Appointment and Commissioning of Officers.
Persons appointed as Officers in the Montana Home Guard, are commissioned solely by the Board of Directors, and as such; hold no authority of command over units of the Federal Armed Forces.
a. The mission of the Montana Home Guard is to provide an adequately trained and organized force that would be under the exclusive control of Local Authorities, County Sheriffs, and the Governor of Montana. It would be capable of accomplishing those State emergency responsibilities normally assigned to the Montana National Guard, when that force is federalized or otherwise not available to the needs of the Governor. In addition, they would be available to perform any such missions as the Governor directs, within Federal and State Laws concerned.
b. Assignment of Missions: Montana Home Guard personnel will not be commanded by federal military authorities. Any direct coordination will be conducted between the senior federal military commander present, the Commanding Officer of the active unit.
c. Missions of the Montana Home Guard upon mobilization
(1) Coordinate and support existing unit family assistance programs.
(2) Be prepared to assist civil authorities with state resources and personnel to assist in any Montana domestic emergency.
(3) Perform other duties as may be assigned by the Governor, under the constitution and laws of the State.
d. Conflict of Missions. To the end that interests of the United States and the various states be preserved, the highest degree of cooperation should be maintained between federal and state officials concerned. If a situation of conflict of interest, or potential conflict of interest develops, it should be resolved between The Adjutant General and the senior federal military commander present. Consideration should be given to the paramount federal concern with the overall problem of national defense.
e. Company Activation/Deactivation. When a Home Guard Company is activated and assigned to duty by the Governor or the Sheriff, that company will no longer be under the command of the Battalion HQ until that company is deactivated.
1-8. State Control and Assistance.
The President of the Board of Directors is the executive agent for all matters pertaining to the Montana Home Guard in the following manner:
a. Monitors the Montana Home Guard program, maintains records concerning Montana Home Guard personnel, units, capabilities and equipment and effects coordination within the Montana Home Guard on all matters regarding the Montana Home Guard.
b. Upon request of the Governor, provides assistance and advice to the Governor in the organization and training of these forces.
c. Advises and coordinates with the State regarding the employment of the Montana Home Guard in accordance with Montana military laws and this regulation.
a. Detailed instructions for training of the Montana Home Guard are prescribed and published by Montana Home Guard authorities. Current Montana Home Guard doctrine, regulations, and training programs should be used as a guide to develop these training programs when possible.
b. A single standard of individual proficiency should form the basis of all instructions within the unit in order to ensure members of the unit will receive essentially the same training. Contemplated internal security and emergency assistance missions would be a factor in determining the type and degree of special training required.
1-10. Montana Home Guard Regulations.
Upon activation, the current Montana Home Guard Regulations and bylaws remains in effect and applies to the Montana Home Guard as appropriate.
1-11. Forms, Records, and Publications.
a. Forms currently in use by the Montana Home Guard will be used in the administration of the Montana Home Guard where possible. Forms unique to the Montana Home Guard has been designed and produced by Headquarters. Reproduction is authorized at local level.
b. Records generated by the Montana Home Guard will be filed, maintained and stored at Montana Home Guard Headquarters. Original records pertaining to the Montana Home Guard and its personnel, created at Commands and their units, will be forwarded to HQ for retention. Duplicate personnel records maintained at Commands and below will be safeguarded from unauthorized access and destroyed upon loss of the individual.
c. Montana Home Guard Headquarters is authorized to publish Regulations, Orders, Circulars, Pamphlets, Operations Orders and Plans. There is no limitation on publishing Standard Operating Procedures, Policy Letters, and any other written statements that may be deemed necessary for the well being of the Montana Home Guard.
This section prescribes the organization of the Montana Home Guard.
2-2. Montana Home Guard Structure.
The Montana Home Guard, for administrative control and training purposes will be constituted per this section, or as changed and approved in the future.
a. One Headquarters and Headquarters Detachment.
b. Six Battalion Headquarters
c. Fifty-six Companies.
d. One Support Command
e. One Inspection and Instruction Platoon in each Battalion.
2-4. Authorization Documents.
TO's, TE's, and TA's applicable to the units organized will be issued and revised as required to support and equip units activated.
2-5. Command and Supervision.
The President of the Board of Directors, Montana Home Guard is charged with the supervision, coordination, and administration of the Montana Home Guard in conformity with the policies and procedures.
OFFICER AND ENLISTED PERSONNEL MANAGEMENT
3-1. General Authority.
The Montana Home Guard is a volunteer Defense Force for the State of Montana and as such, there is no formal federal affiliation. When activated, The Montana Home Guard serves under the exclusive authority of the Governor of the State of Montana through The Adjutant General of Montana. It is a unique military organization designed to support the State of Montana in those areas of security and emergency assistance normally provided by the Montana National Guard in peacetime. It is envisioned that the Montana Home Guard would be actively employed in those roles if the Montana National Guard should be called to Federal active service or be otherwise unavailable to the State. This chapter provides for the appointment, enlistment management, and separation/retirement of officers and enlisted personnel of the Montana Home Guard
3-2. Montana Home Guard Officer and Enlisted Composition.
Officer and Enlisted personnel of the Montana Home Guard is composed mainly of active and reserve component retirees, and others with military service, and with members who have not previously served. The average age level in the Montana Home Guard is much higher than that of the active and reserve components of the Federal military forces. That factor, joined with other general considerations such as physical condition and norms of formal education are taken into account in the policies and procedures in this chapter.
3-3. Appointment and Enlistment Standards.
Standards prescribed for appointment, enlistment, promotion and assignment in the Montana Home Guard may be described as those, which currently govern Officer and Enlisted Personnel of the active and reserve components of the Federal Armed Forces, but modified as necessary to accommodate the unique character of the organization. The Montana Home Guard system may be broadly equated with that employed by the US government for procurement and management of Officer and Enlisted in wartime. Montana Home Guard officers and enlisted of all ranks are expected to participate in appropriate professional development programs.
This chapter establishes standards and procedures for the management of Montana Home Guard commissioned officers, warrant officers, and enlisted personnel.
3-5. Equal Opportunity.
Management actions will be based solely on enhancing Montana Home Guard readiness for the State missions. Each action will be free of discrimination based on race, national origin, religious or political preference, or sex.
a. The term officer, as used herein, applies to both commissioned and warrant officers.
b. Enlistment applies to initial entry or reentry of former Montana Home Guard members with more than ninety days break in service, into the Montana Home Guard.
c. Reenlistment applies to continuation of service without a break, and reentry of former Montana Home Guard members with less than ninety days break in service. Once orders have been produced discharging an individual, he/she will not be reenlisted without authorization of the Board of Directors. Individual will submit a letter, to the Board of Directors requesting to be reinstated.
Commanders at all levels will:
a. Manage the utilization of officers and enlisted in accordance with their military and personal qualifications.
b. Foster an environment in which officers and enlisted may attain their full potential while helping achieve Montana Home Guard readiness goals and objectives.
This section prescribes policy and eligibility for the selection and appointment of officers and Warrant Officers. This section provides for Appointment eligibility, Examining Boards, Waivers, and Appointment Procedures.
3-9. Appointment Eligibility.
a. The following are eligible for appointment as commissioned/warrant officers in the Montana Home Guard at the same rank held upon release/retirement from United States active duty forces, National Guard or Reserve:
(1). Retired officers and warrant officers of the National Guard.
(2). Former National Guard officers and warrant officers who were honorably separated.
(3). Former honorably separated or retired officers and warrant officers of the active and/or reserve components of the United State Army, Air Force, Navy, Coast Guard and Marine Corps.
(4). Officers and warrant officers with former service in the MHG or the military forces of any other State who were honorably separated.
b. Previous military service is not required for the appointment of professionals such as:
Clergymen as Chaplains; Doctors, Dentists, Nurses, EMT’s, etc., as Medical Officers; Engineers as Engineering Officers; and Lawyers as Judge Advocates. In the case of all professional applicants, the grade authorized for their original appointment will be commensurate with their professional background, qualifications, age, experience, and authorized vacancy.
c. Enlisted personnel of grade E5 or above may be considered for appointment as an officer or warrant officer, if they have had prior honorable service with the active or reserve components of the United States, possess appropriate education and experience.
d. Individuals with three full years of college ROTC training are eligible for consideration for direct appointment as Second Lieutenant or Warrant Officer One.
e. Former Active Duty E8’s and E9’s may be directly appointed to a commission provided they meet all other requirements.
f. Minimum and maximum age requirements for initial appointment:
(1). No applicant will be examined for Montana Home Guard officer appointment who is less than 21 years of age, or who has attained the age shown below prior to appointment in the grade indicated.
General Officer through Second Lieutenant or WO1............................Age 70
(2). Waivers to age requirements may be granted by the Board of Directors under exceptional circumstances (i.e., individuals with 10 or more years active military service, regular or reserve components, or holding a civilian occupation of such responsibility which would uniquely qualify them for the recommended position). A comprehensive explanation must accompany each waiver request.
g. Applicants will not be accepted unless there is assurance they will be available to participate satisfactorily with the Montana Home Guard unit concerned. They must be available for immediate order to State active duty in an emergency, partial or general mobilization.
h. All commissions will be granted upon successful completion of Officer Candidate School (OCS).
i. All applicants for appointment as Commissioned Officer must posses a Baccalaureate Degree from an accredited college/university. Degree requirements may be waived for applicants with 10 years active duty in the regular components or the National Guard or Reserve of the United States or Montana Home Guard.
3-11. Authority for and Duration of Appointment.
Officers shall be appointed by the Board of Directors.
3-12. Examining Boards.
a. The examining board for initial appointment of Officers to the Montana Home Guard will be the Montana Home Guard Personnel Action Board. This board is appointed by the President of the Board of Directors and will be posted in memorandum form by the Director of Personnel.
b. The board will consist of not less than three officers. Each Battalion will have one member appointed on the board to represent their command. The senior member of the board will act as President. When called to State active duty, one member will be a medical officer.
c. At least two members must be equal or senior in rank to the applicant being examined.
d. All personnel being considered for Commissioning will appear before the Personnel Action Board.
3-13. Appointment Procedures.
Procedures for officer appointment are:
a. Action taken by the applicant:
(1). Undergo a physical examination. This requirement is applicable only if the Montana Home Guard is on State active duty. The physical examination will be conducted by a qualified medical officer or by a local physician or surgeon. Report of examination will be submitted on forms, with instructions, provided by the Director of Personnel. The Montana Home Guard Surgeon will review and make recommendations for approval/disapproval of all physical examinations. When not on State duty, the applicant must possess a full range of motion and be able to perform standard military duties as determined by the President of the Board of Directors.
(2). Complete Form 1R (Application for Appointment or Enlistment)
(3). Attach the following personal records:
(a). Birth certificate or if unattainable, other documentary evidence establishing date of birth and legal name.
(b). Copies of discharge or records of prior military service (DD Form 214, NGB Form 22, discharge/Separation orders, etc.).
(c). Evidence of citizenship (if naturalized).
(d). Ecclesiastical endorsement of Chaplains, if applicable.
(e). License to practice or evidence that applicant is an Intern in a recognized hospital for medical officer appointment.
(f). License to practice or certificate of course completion in a recognized institution for nurse and EMT officer appointment.
(g). License to practice or certificate of course completion in a recognized institution for engineering officer appointment.
(h). Certificate from the Montana Supreme Court that the applicant is a member in good standing of the American Bar Association and is entitled to engage in the practice of law in the State of Montana, for Judge Advocate appointment.
(i). Copies of the last three Army Officer Efficiency Reports (OER) and/or Enlisted Evaluation Reports (EER) or equivalent forms from other service for all applicants with prior military service, either active or reserve component. The President of the Board of Directors may waive this requirement only in exceptional circumstances.
(j). Physical examination (when required).
(k). Personal resume. (Officer appointments: Resume must detail why applicant wants to become an officer and what he/she offers the Montana Home Guard.)
(l). Photo of applicant
(m). Police check as to convictions, parolees and those on probation for violations of State and/or Federal Laws (when required).
(n). Skill Assessment Form.
b. Immediate commanding officer action. The immediate commanding officer to whom the application is submitted will:
(1). Review the application and supporting documents for completeness and accuracy.
(2). Review the unit Table of Organization (T.O.) for position and position vacancy for which the applicant is best suited. (Note: If there is no position vacancy or the individual could be utilized better in another unit, the reviewer should inform the applicant of such and with his/her approval, forward the application to that unit).
(3). If needed, prepare a letter requesting a waiver and attach to the application.
(4). Forward the application by an appropriate endorsement through channels to Montana Home Guard Headquarters.
c. Headquarters Montana Home Guard action:
(1). If the applicant appears to meet the qualifications for Officer Candidate status and an appropriate vacancy exists, the application will be prepared for review and consideration by the examining board. A letter will be forwarded to the applicant requesting he/she personally appear before the examining board.
(2). Upon receipt of board approval of the application, orders will be published and forwarded to the appropriate Major Subordinate Unit Commander. The commander will ensure that the Oath of Office is administered and that the original signed and witnessed oath is returned to headquarters within thirty days of the date of the order (Form 2R will be used). The oath will reflect the effective date of appointment as stated on the order. If the board denies the application, it will be returned through channes to the unsuccessful applicant. The Oath of Office for those attending Officer Candidate School will reflect Officer or Warrant Candidate as rank. These individuals will not be entitled to a salute. Upon graduation from OCS, candidates will receive the Oath of Office with the appropriate rank.
(3). Officer/Warrant Candidates will be advised by the board that they have up to 24 months to complete required training before being appointed. Non prior service personnel will attend Basic Training and Officer Candidate School (OCS) before being commissioned. Prior Service personnel will attend a Basic Training Orientation for a duration 23 hours and OCS.
(4). Failure to complete the required training will result in a prior service individual being reduced back to their former enlisted rank. Non prior service personnel will be reverted back to lowest eligible enlisted rank.
(5). Officer/Warrant Candidates will wear OCS/WOC insignia until they are formally commissioned as an Officer in the Montana Home Guard.
3-14. Request for Waiver:
Certain disqualifying (age and physical) conditions may be waived to permit an individual to be appointed as a Montana Home Guard officer. In addition, prescribed entry officer grades of rank may be waived to permit a qualified applicant to be appointed at a higher grade if such suits the needs of the command and applicant possesses exceptional qualifications.
a. Requests for waiver will be prepared in Memorandum format and addressed to the President of the Board of Directors.
b. Requests, with all supporting documents, will be attached to the application and submitted through command channels to Montana Home Guard Headquarters. Each commander, in the chain, will endorse the waiver request and make recommendations for approval or disapproval.
c. Final authority for the approval, disapproval, and waivers is the President of the Board of Directors, Montana Home Guard.
d. Request for waivers should be the exception and not the rule.
ENLISTMENT / REENLISTMENT
This section prescribes policy and eligibility for the enlistment and reenlistment in the Montana Home Guard. This section provides for Enlistment and Reenlistment Eligibility, Examining Boards, and Waivers.
3-16. Membership Eligibility:
a. Persons eligible for membership:
(1). Former members, including retirees, of the United States Army, Navy, Air Force, Marine Corps, Coast Guard, or National Guard who were Honorably separated.
(2). Former members of the ROTC, a Military Academy, or other State Defense Forces with a record of honorable service.
(3). Those who have no prior military service, but are persons of good moral character who have the desire to serve.
(4). Those who are High School graduate or obtained a GED certificate.
b. Applicants will not be accepted unless there is assurance that they will be available and able to participate satisfactorily with the Montana Home Guard unit concerned. They must be available for immediate order to State Active Duty in an emergency, or partial or general mobilization. The minimum acceptable attendance requirement for retention in the Montana Home Guard is Fifty percent of all scheduled training, and attendance of all Annual Training encampments. Waiver of the attendance requirement will be considered if an individual contributes to the unit’s mission in other areas. Such waiver must be supported by appropriate documentation and approved by the Unit/Team Commander, Battalion Commander.
3-17. Persons ineligible for Membership:
a. Persons last discharged from the Armed Forces of the United States, including Reserve Components thereof, under other than honorable conditions.
b. Persons who are habitually intoxicated or are legally insane, drug addicts, not of good character and temperate habit or who have a record of behavior disorders.
c. Persons who are deserters from any of the Armed Forces of the United States or allied nations.
d. Persons in active military status as members of the Armed Forces of the United States.
3-18. Membership and Membership Renewal.
Form 1R (Application for Membership) is the only appropriate form on which an application for membership in the Montana Home Guard may be submitted.
b. Age limitation:
(1). No application for initial membership will be accepted for a person who is less than 18 years of age, or one who is over the maximum age shown in the following table for enlistmentin the grade indicated. E8 through E2.............Age 70.
(2). Waivers to age requirements may be granted by the Board of Directors, under exceptional circumstances (i.e., individuals with 10 or more years active military service in regular or reserve components, or holding a civilian occupation of sufficient responsibility to uniquely qualify them for the recommended position. Request for such waivers must accompany the application of such individuals.
c. All periods of membership in the Montana Home Guard are for three (3) years.
d. An extension of membership is a membership without a break in service. There is no limitation on the number of extentions for an individual except as otherwise limited by this regulation. For qualified individuals desiring to reenlist, their unit Commander will cause an oath of Enlistment or Reenlistment, (Form 3R) to be administered. The original Oath of Enlistment or Reenlistment from must be returned to Montana Home Guard Headquarters, at least Ten (10) days before the date of the individual’s normal expiration of term of service.
(1). Former enlisted personnel of the Armed Forces and Reserve Components thereof with at least 24 months active service, may be considered for enlistment one grade higher than the highest grade held, up to E6, while on active duty, providing authorized vacancy exists in the unit T.O. (Table of Organization), and further provided that all other requirements of this regulation are met (i.e. Time in grade, etc.). If grade of individual at discharge was lower than the highest grade held on active duty, and such lower grade was not attributable to reduction for disciplinary reasons, this subparagraph pertains. Full documentation and signed statement by applicant explaining circumstances of this situation will accompany the completed application for Appointment or Enlistment.
(2). Those former enlisted personnel within 24 months or less prior service in the Armed Forces and Reserve Components thereof, or members of other State Defense Forces, may be enlisted in an equivalent grade held at time of discharge, providing authorized vacancy exists in the unit T.O.
(3). If applicant, indicated in Paragraph 319e (1) and (2) above, is not eligible to enlist in higher or same grade due to all authorized grade vacancies being occupied, or if applicant has no prior service, the individual will be enlisted in grade E2.
(4.) All grade assignments of enlisted personnel in the IGR are to be permanent grades.
3-19. Processing of Applicant:
a. Orientation. Prior to enlistment or reenlistment, each applicant will be interviewed by the unit commander to determine his eligibility for service as a member of the Montana Home Guard. The unit commander will explain to the applicant:
(1). The mission of the Montana Home Guard and the unit’s mission.
(2). The assigned position title and requirements, the personal involvement as a functioning member of a well trained team.
(3). The schedule of events, training, etc. for the current year, and the uniform requirements of members for attending these events.
b. The unit commander will, in addition to this orientation, personally or by direction:
(1.). Assist in and verify completeness an accuracy in preparation and assembly of required documents for submission of the total enlistment application package. Cause a suspense file copy of the total package to be prepared and held ending notification of headquarters action copy of the total package to be prepared and held pending notification of headquarters action upon the application.
(2). Conduct a 23 hours Basic Training Orientation for prior service personnel with two (2) years or more break in service.
(3). Prepare and submit all required requests for waivers pertaining to enlistment.
(4). Administer Oath of Enlistment, upon receipt of authorization by Headquarters. When it has been determined that an applicant meets the requirements for membership in the Montana Home Guard, Headquarters will prepare and publish the Order which authorizes the enlistment, and will specify the effective date of the enlistment on the order. The oath shall be administered by a commissioned officer of the Montana Home Guard. (A warrant officer may not administer oaths unless serving in a command capacity).
3-20. Preparation and Disposition of Membership Records:
a. The completed Application, a properly executed Oath of Membership, and an Order of enlistment bearing the Seal of The President of the Board of Directors is evidence of an initial three (3) year enlistment in the Montana Home Guard.
b. For subsequent three (3) year periods, a properly executed Oath of Reenlistment, and an Order of Reenlistment bearing the Seal of The President of the Board of Directors is sufficient evidence. The Battalion S1 will issue a Certificate of Reenlistment.
c. Evidence of promotions, transfers, assignments, reassignments, awards, and other actions taken by the Montana Home Guard regarding the individual are forms submitted or Orders published, and are to become a permanent part of each individual’s personnel file. Great care should be taken to keep all pertinent documents in this file, and to ensure that the file is current and accurate.
d. All documents, requests, waivers, etc., applying to individual’s personal file will be typed or block printed legibly using only black ink.
ASSIGNMENT AND REASSIGNMENT
This Section prescribes policy and procedures for the assignment and reassignment of Officers and Enlisted of the Montana Home Guard.
a. Officers and Enlisted Personnel will be assigned to unit vacancies in which their personal skills and experience (both civilian and military) can be utilized to the fullest. In doing so, the readiness stature of the Montana Home Guard and the member will be enhanced.
Commanders will utilize Form 6R, to request the transfer or reassignment of Montana Home Guard personnel, within or between Battalions. This form will be forwarded through channels to Montana Home Guard HQ for assignments between Commands. Commands will produce orders for reassignments within their perspective Command.
Upon approval of assignment, transfer, or reassignment, appropriate orders will be published to document the personnel action and provide a chronological record of the member's service.
a The effective date of the assignment/transfer/reassignment will be that date specified in the order.
b. Orders distribution will be specified in the order. It is important that one copy be placed in the member's personnel file maintained at the unit and a copy forwarded for file at Montana Home Guard HQ.
3-26. Personnel Files.
When a member transfers between Montana Home Guard units, the member's records will be forwarded to the gaining unit by the losing unit.
OFFICER & WARRANT OFFICER
This section prescribes policy and procedures for promotion of Montana Home Guard officers.
a. Promotion of officers will be based on satisfactory attendance, length of service, time in grade, total commissioned service, efficiency, completion of professional development programs, capacity for future service, and demonstrated command or staff ability at the appropriate level, for an authorized T.O. position.
b. Person(s) being recommended must have attended a minimum of seventy-five percent (75%) of all scheduled training and the Annual Training period(s), for the time ensuing from the date of current rank to the date of request for promotion to the next higher grade. Promotion request will be submitted on Form 6R.
c. Officers holding an active or reserve component commission/warrant prior to becoming officers in the Montana Home Guard may be recommended for promotion upon completion of the following time in grade. Outstanding prior commissioned Officers/Warrants may be considered for promotion after one (1) year of service in the Montana Home Guard. (This requirement may be waived by the President of the Board of Director in the case of officers assigned to Command, key General Staff Officers, or for exceptional merit, when the best interest of the Montana Home Guard is served):
RANK/GRADE TIME IN GRADE & SCHOOL
First Lieutenant O1 or CW2 3 Years as 2LT or WO1
Captain O3 or CW3 3 Years as 1LT or CW2
Major O4 or CW4 4 Years as CPT or CW3
d. Officers who had not held an active or reserve component commission/warrant prior to becoming officers of the Montana Home Guard must complete a professional development program and complete the minimum time in grade as listed above to be recommended for promotion. Completion of the professional development program will not be waived.
e. Officers will not be promoted who have attained the following maximum ages:
Major and below..................70 years
f. Waivers to age requirements may be granted by the President of the Board of Directors, under exceptional circumstances (i.e. individuals with 10 or more year’s active military service, regular or reserve components, or holding a civilian occupation of such responsibility that would uniquely qualify them for the recommended position. Circumstances of exceptional merit by demonstrated skill or expertise could also be a qualification for waiver).
g. All officers being considered for promotion to Major/Chief Warrant Officer 4 and above must appear before a Personnel Action Board conducted by Headquarters, Montana Home Guard
Promotion Procedure. Commanders desiring to promote a Montana Home Guard Officer will utilize Form 18R (Recommendation for Officer Promotion), to recommend the promotion. The completed form will be forwarded through channels to Headquarters Montana Home Guard.
Orders. Upon approval of the recommendation, appropriate promotion orders will be published. Date of promotion will be the effective date on the promotion order.
Promotion Announcement. To formally recognize the officer concerned, the promotion should be announced by appropriate ceremony during unit formations.
Purpose: This section prescribes policy and procedure for the promotion and reduction of enlisted members of the Indiana Guard Reserve.
a. Promotion of enlisted members will be based on attendance; length of service, time in grade, demonstrated ability to perform in the next higher grade, and consideration of other factors. Person(s) being recommended must have attended a minimum of seventy five percent (75%) of all scheduled training and the Annual Training period (s), for the time ensuing from the date of current rank to the date of request for promotion to the next higher grade. Promotion request will be submitted on Form 15R (Request for Enlisted Promotion).
Commanders desiring to promote an enlisted member will utilize Form 15R (Request for Enlisted Promotion), to recommend the promotion. If waiver of time-in-grade, or any other waiver is desired, it must accompany the promotion request.
1. Authority to promote.
a. The authority to promote the grades is as follows:
(1) Grades: Pv2 (E2), PFC (E3), CPL (E4) and SGT (E5). Promotion authority: Battalion Commanders may promote assigned personnel who meet eligibility requirements.
(2) Grades: SSG (E6) thru CSM (E9). Promotion authority: HQ Montana Home Guard.
b. A higher level commander within the chain of command may restrict promotions by a lower level commander. Such restriction must be in writing with the reason for the restriction described, and is limited to a one year period.
2. Announcing promotions.
All promotions will be announced in orders in accordance with the following:
a. An order for advancement to E2 is not required.
b. Promotions to E3 through E5 will be announced in orders from the promotion authority.
c. Promotions from E6 to E9 will be announced in orders from HQ Montana Home Guard.
d. Copies of the promotion order, Form 15R, and any attachments or proof of training, will be immediately forwarded to HQ Montana Home Guard for inclusion in the individual’s personnel file.
e. Official date of rank (DOR) will be the date cited in the orders issued at the promotion authority level.
3. Orders issued by each Battalion will be numbered as follows:
Battalion series, sequential number and year. 100-12-04
100 will indicate 1st Battalion, 12 will indicate 12 th order issued, 04 indicates 2004.
a. 1 st Battalion – 100 series
b. 2 nd Battalion – 200 series
c. 3 rd Battalion – 300 series
d. 4 th Battalion – 400 series
e. 5th Battalion – 500 series
f. 6th Battalion – 600 series
g. HQ Montana Home Guard – 700 series
A copy of each order published will be retained by the Battalion S1 for audit and review by headquarters.
4. Auditing of promotions.
a. It is the responsibility of the of Personnel and Administration (G1), to randomly audit promotions on a regular basis to ensure compliance with all current standards for promotion. A report of audit findings will be submitted to the President of the Board of Directors not less than annually.
b. Promotions found to have been approved in contradiction to standards will be revoked by G1 and the person authorizing the promotion subject to administrative disciplinary action.
5. Recommendations for promotions.
Form 15R, Recommendation for Enlisted Promotion, will be used for ALL promotion recommendations. Upon completion of the form, it will be distributed as follows:
a. Original to the appropriate Review Board along with appropriate backup paperwork.
b. One copy retained by the recommending unit.
a. Promotion recommendations will be forwarded through personnel channels until reaching the level wherein the promotion authority is resident. At that point the officer who has direct responsibility at that level will establish a Review Board.
b. All enlisted promotions require the action of a Review Board; the depth of the board’s review process should correspond to the level of the promotion.
c. The Board’s recommendation will be forwarded with the promotion recommendation to the promotion authority for action.
d. All promotions to grade E6 and above require a High School Diploma or GED certificate.
7. Grade Structure. The enlisted grade structure, including and precedence, in the Montana Home Guard will be the same as prescribed for the active Army and the Reserve Components. Personnel will wear their rank promoted to.
8. Eligibility. In order to be eligible for promotion, an individual must complete the following Time in Grade and certify by document that they have completed the Montana Home Guard school requirements indicated:
TIME IN GRADE GRADE SCHOOLS
Sergeant Major E9 36 Months as E8 Group A & B
First Sergeant/Master Sergeant E8 36 Months as E7 Group A & B
Sergeant First Class/Platoon Sergeant E7 30 Months as E6 Group A or B
Staff Sergeant E6 24 Months as E5 Group A or B
Sergeant E5 18 Months as E4 Group A
Corporal E4 12 Months as E3 None
Private First Class E3 6 Months as E2 upon completion of specialty course,
Private E2 upon graduation from Basic Training
9. Schools referred to in above table are as indicated below:
(1). Group A (Montana Home Guard Schools): Non Commissioned Officer Basic Course
(2). Group B (Montana Home Guard Schools): Non Commissioned Officer Advanced Course
a. Promotion authority has reduction in grade authority.
b. Request for reduction will be submitted by the Unit Commander through channels to the promotion authority. Reason for reduction will be included in the request.
c. Members may be reduced more than one grade for Inefficiency or Misconduct.
d. Reduction in grade, without prejudice may be submitted in writing to the Unit Commander, by the member, who in turn will forward such request through channels to the promotion authority.
e. Reduction in grade of enlisted members will be announced in orders published by the promotion authority and a copy forwarded to Headquarters, Montana Home Guard.
Purpose. This section prescribes policy and procedures for the Separation and Retirement of IGR Officers and Enlisted
Separation. The separation of Montana Home Guard Officers and Enlisted will be accomplished through appropriate orders and a discharge certificate, Honorable or General, will be issued. Reasons for separation are:
(2). Entry into the active or reserve components of the United States military.
(3). Relocation from the State of Montana.
(4). Incompatible occupation.
(5). Physical disqualification.
(1). Unfit, unsuitable, misconduct.
(2). Fraudulent entry.
(3). Conviction of a felony.
(4). For the best interests of the service as determined by the President of the Board of Directors.
(5). Absent without leave for three months.
(6). As recommended by the Board of Directors and approved by the President of the Board of Directors.
(7). Loss of professional license or certification due to misconduct.
Request for Separation. Commanders will utilize Form 6R, (Request for Reassignment, transfer, retirement, discharge, service ribbons) to request the separation of Montana Home Guard
Officers and Enlisted. Request will include the reason for the separation and requested effective date. The request will be forwarded through channels to Headquarters. The following documents, that apply, will be attached:
a. Individual's letter of resignation.
b. Attendance report(s) or any other document(s) to justify action requested.
Separation Orders. Montana Home Guard Headquarters, will publish and distribute appropriate orders.
a. All Officers and Enlisted who have served or who shall serve a total of ten (10) years in the Montana Home Guard, or who shall become permanently unable to perform their duties may apply, upon their retirement from the Montana Home Guard, to have their name added to the "Montana Home Guard Retired List".
b. Personnel retiring may select to retire at Annual Training (AT) or the Dining Out (usually in April) or they may chose to retire at a ceremony at their unit assembly. A determination must be made in sufficient time to allow for the preparation of the appropriate honors and awards.
c. If approved, orders will be issued upon retirement. Officers and Enlisted will be transferred to the Montana Home Guard Retired List at the highest rank held. All Officer and Enlisted personnel that appear on the Retired list, “SHALL NOT” be entitled to receive any military pay or entitlement from the State.
d. An Identification Card, (Form 2), marked "Montana Home Guard RETIRED" will be issued, along with One (1) copy of the Retirement Order. These documents will be mailed to the members last known home address
e. On occasion of Montana Home Guard retirement ceremony, retired individuals shall be entitled to wear the uniform of the highest Montana Home Guard rank held.
f. Retired list individuals may volunteer, with the approval of the President of the Board of Directors, to assist in short term projects, as long as they are in good health, at which time they may wear the uniform and grade at time of retirement. Individuals in this status are not eligible for promotion.
Mandatory Retirement. Upon reaching their 75th Birthday, all Officers and Enlisted members will be retired or discharged as appropriate and will select an option for their retirement ceremony.
Regardless of the option selected the retirement date will be the date of the ceremony and may not extend beyond the retirement age of 75. All duty with the Montana Home Guard will cease at the retirement date selected. There will be no exceptions to this paragraph.
Announcement of Death. Upon notification of the death of any Montana Home Guard member, Headquarters will publish Permanent Orders "Announcement of Death". Prompt notification is needed to ensure timely publication of orders. If possible, furnish a copy of the death announcement that may have been published in the member’s hometown newspaper. The Battalion Commander will hand carry a copy of the order and present same to the next of kin.
Disposition of Personnel Files. Upon separation, retirement, or death of a Montana Home Guard Officer or Enlisted member, any personnel records maintained at the unit will be forwarded to Headquarters. A complete personnel record of the individual will be retained in archive at Headquarters for future reference of the member’s service. An additional copy will be given to the member who has separated from the Montana Home Guard.
Membership Retention Incentives
Any member who recruits another member will receive $10.00 for each new member they recruit. (Example: Bob recruits John, Bill and Mike. He will get $30 or a $30 deduction from his next membership renewal if he chooses)